We Deliver Solutions

File & Document Management

FILE TRACKING & RECORD MANAGEMENT


Solve your File Tracking & Record Management challenges with Netoria Technologies!

 

  • Never lose an important file again.

  • Track the location of files in real-time.

  • Track the complete chain-of-custody.

  • Fully supports the use of both Barcode and RFID.

  • Define workflow and retention schedules for each record type.

  • Protects records from inappropriate and unauthorized access.

  • Meets statutory and regulatory requirements including archival, audit, and oversight activities.

  • Web-based application for easy access anywhere in the world.

  • Improves office productivity and efficiency.

 

Netoria Technologies File Management is a web-based records management and RFID tracking solution combined in one. Our solution helps manage the complete records lifecycle from creation through destruction, and tracks the physical location of files.

 

There are no limitations to our configuration capabilities. It can fit the exact records and compliance needs of your operation, whether you are in the accounting, law offices, courts, medical, government, or any other sector.

 

Workflow / Queuing

 

Netoria Technologies File Management allows you to define unlimited processes and workflows for each distinct record category. You can define unlimited business rules for status changes and assign actions that need to be taken at each process step.

 

You can track the amount of time spent in queue as well as the processing time at each step. Management will have the luxury of assigning target times to each step in the route, thereby measuring the efficiency of the operation.

 

Know at any given moment what stage of the workflow process a specific file is in, where the file has been, where/who the file should go to next, etc.

 

Physical File Tracking

 

By installing fixed RFID readers and antennas at strategic points (doorways, shelves, desks, etc.), the movement and location of files are automatically updated in real-time.

 

The handheld RFID reader can be used to pinpoint the precise location of a file as well as audit files to confirm their presence and location.

 

Retention Management

 

Retention schedules and method of destruction can be pre-defined for certain file types or determined on the fly for specific files. The system automatically generates retention queues of records due for archiving or destruction.

 

Check In/ Check Out

 

Files can be requested ahead of time and Delivery Lists with the requested files are generated. File requests appear in the Delivery List shortly prior to the date needed.  File can be checked in/out individually or in groups.

 

Overdue email notices will be sent if files have been checked out for longer than permitted.

 

Security

 

Due to the sensitive nature of documents, security is a crucial and integral part of this system. Special security layers have been designed to authenticate the user and eliminate abuse, unauthorized use or web attacks.

 

Access to the software is regulated through comprehensive administrator security definitions. The administrator can define various user privileges, based on which access to various menus can be controlled.

 

Features

 

  • Allows quick retrieval of documents and information from files.

  • Provides protection and support in litigation.

  • Helps deliver services in a consistent manner.

  • Enables more informed decision making by having information more readily available.

  • Reduce costs, ensure compliance, and streamline business processes.

  • Define workflow and retention schedules for each record type.

 

Not All RFID Solutions Are Created Equal

 

Extensive R&D and years of experience have molded our software into the world-class RFID application it is today. Our goal is to make RFID applications that are intelligent, easy to use, reliable and affordable.

 

This is just the tip of the iceberg of what our solutions can do. When it comes to the functionalities required for a robust RFID File Tracking solution, we literally thought of everything.

 

Netoria Technologies File Management, another great product from Netoria Technologies. There’s nothing like it.
100% of what you want.

Simple to use. Simple to maintain. No barriers. No complications.

 

For more details of our solutions, please contact our Sales department.

(877) 281-9705

Track.  Connect.  Control.  Deliver.  Analyize.